Privacy Policy

Last updated: 12 Februry 2026

This Privacy Policy explains how SearchQualify OÜ, an Estonian private limited company, registry code 16652288, with registered address at Kesklinna linnaosa, Narva mnt 5, Harju maakond, 10117 Tallinn, Estonia (the "Company", "we","us", or "our"), processes personal data when you use our website and services (the "Website").

We are committed to protecting your privacy and processing personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Estonian data protection laws.

1. Who This Policy Applies To

This Privacy Policy applies to:

• Candidates - individuals browsing job listings or applying for jobs via redirection from the Website;
• Company Users - representatives of companies publishing job postings or purchasing services;
• Website Visitors - anyone visiting or interacting with the Website.

2. Our Role Under GDPR

Depending on the context, we act as:

• Data Controller for personal data related to Website usage, accounts, payments, and communications;
• Independent Controller (not a processor) with respect to aggregated job listings and redirection services;

We are not a data processor for job applications submitted directly to Company Users via Third-Party Websites, email, or external application forms.

3. Personal Data We Collect

3.1 Data You Provide to Us

Depending on how you use the Website, we may collect:

• Name, email address, and company details (Company Users);
• Account login credentials;
• Billing information (processed via payment service providers);
• Communication data (emails, messages, support requests);
• Information provided when requesting custom recruitment services.

3.2 Data Collected Automatically

When you visit the Website, we may automatically collect:

• IP address;
• Device and browser information;
• Usage data (pages viewed, clicks, timestamps);
• Cookies and similar tracking technologies.

3.3 Job Application Data

We do not collect or store CVs or job application content unless explicitly agreed in writing.

Candidates are redirected to Company Users' websites, forms, or email addresses to submit applications. Any personal data submitted during that process is handled by the relevant Company User or Third Party under their own privacy policies.

4. Purposes and Legal Bases of Processing

We process personal data for the following purposes:

5. Cookies and Analytics

We use cookies and similar technologies to:

• ensure Website functionality;
• analyse traffic and usage;
• improve user experience.

Where required by law, we obtain your consent before placing non-essential cookies. You can manage cookie preferences through your browser or cookie settings tool.

6. Sharing of Personal Data

We may share personal data with:

• payment service providers;
• hosting and cloud infrastructure providers;
• analytics and marketing tools;
• professional advisers (legal, accounting);

All service providers process data under contractual obligations consistent with GDPR.

We do not sell personal data to third parties.

7. International Data Transfers

Some service providers may be located outside the European Economic Area (EEA).

Where applicable, we ensure appropriate safeguards, such as:

• EU Standard Contractual Clauses (SCCs);
• adequacy decisions by the European Commission.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this Policy, including:

• account data - for the duration of the account and a reasonable period thereafter;
• billing data - as required by tax and accounting laws;
• communications - as necessary for support and dispute resolution.

9. Your Rights Under GDPR

You have the right to:

• access your personal data;
• rectify inaccurate data;
• request erasure ("right to be forgotten");
• restrict processing;
• object to processing;
• data portability;
• withdraw consent at any time (where applicable).

You may exercise your rights by contacting us using the details below.

You also have the right to lodge a complaint with the Estonian Data Protection Inspectorate (Andmekaitse Inspektsioon).

10. Security Measures

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse.

However, no system is completely secure, and we cannot guarantee absolute security.

11. Third-Party Links

The Website may contain links to Third-Party Websites. We are not responsible for the privacy practices or content of such websites.

We encourage you to review their privacy policies before providing personal data.

12. Children's Data

The Website is not intended for individuals under the age of 16. We do not knowingly collect personal data from children.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be published on the Website with a revised "Last updated" date.

14. Contact Information

If you have questions or requests regarding this Privacy Policy or our data practices, please contact:

SearchQualify OÜ
Email: [email protected]
Address: Kesklinna linnaosa, Narva mnt 5, Harju maakond, 10117 Tallinn, Estonia